Located on each employee's Personnel Record is the option to upload an employee photo. Employee photos are utilized in a variety of ways to let individuals become more familiar with others in the company (ex. displayed in the employee directory, introducing a new hire to the team via the onboarding dashboard, or included in management reporting).
To help ensure each photo is properly cropped for the allotted space, the Employee Photo Editor provides the capability for uploaded images to be conveniently resized to better align the photo with the squared space allotted in the ExponentHR system. Users with HR Administration or HR Function access rights will find this option by clicking on the Add/Edit Photo link in the top-right of each employee's record.
To add or edit an employee photo to a personnel record:
1. On the Menu, click HR Administration > Personnel RecordsHR Administration > Personnel Records.
The Employee Personnel RecordsEmployee Personnel Records page displays.
2. Select a specific employee from the Employee drop-down box to view personal information for that employee.
The Employee Personal RecordsEmployee Personal Records page updates to show information for the selected employee.
3. Click the Edit Photo button in the top-right of the Employee Information section.
If a picture has not yet been added to the profile, click the Add Photo button and click the Select Picture icon/link at the top of the page to upload the desired photo.
4. Use the slider below the image to zoom in/out the uploaded photo.
You may also click and drag the highlighted portion of the photo to select what zoomed in part of the photo will make up the employee profile picture.
5. Click the Save button to finalize your changes and apply them to the employee's record/photo.
To remove an employee photo to a personnel record:
1. On the Menu, click HR Administration > Personnel RecordsHR Administration > Personnel Records.
The Employee Personnel RecordsEmployee Personnel Records page displays.
2. Select a specific employee from the Employee drop-down box to view personal information for that employee.
The Employee Personal RecordsEmployee Personal Records page updates to show information for the selected employee.
3. Click the Edit Photo button in the top-right of the Employee Information section.
4. Click the Delete button.
Result: The previously uploaded employee photo is immediate removed/deleted.
Notes:
You only see the links accessible to you as provided in Grant Access rights.
The employee-specific details display in a secondary pop-up window. When you close the pop-up window, the Employee Personnel Records page displays.
The displayed Master ID field is identical for the same employee across all records the individual may have within your organization and may be useful when compiling information for the same employee across multiple companies.