You can associate a Job Description document with a particular job code, so employees with that job code access the document when they go to their My Job Description page (accessible by navigating to HR Administration > Personal Records > Job Description in the Personal view).
Notes:
You can post a Job Description document to another Web page such as for Job Opportunities, but all employees (even those who are not assigned to the job code) will be able to see the document on that page.
If the document applies to more than one Job Code, you must upload the document again and select the applicable code.
To upload job descriptions and associate them with the right employees:
1. On the Management Navigation Menu, click Communication > Document ManagementCommunication > Document Management
The Document ManagementDocument Management page displays.
2. Select Documents in the Type drop-down box.
The list of existing documents displays.
3. Click the Add button.
The Add New DocumentAdd New Document page displays.
4. Type the name of the document in the Document Title text box.
5. Type additional information in the Document Description text box and format it if desired.
6. Select Publish in the Document Status drop-down box.
7. Type the start and end dates for publishing or select them using the calendar icon.
Note: To publish the document for an indefinite period of time, select the No End Date check box.
8. Click the Upload File button.
The File UploadFile Upload page displays.
9. Type the full path and filename of the Job Description file, or click the Browse button to find it on your computer.
10. Click the Upload File button.
11. If your organization has multiple companies, select the check box next to each company within the CompaniesCompanies section that you want to have access to the posted document . If you want all companies within your organization to have access to the document, select the Visible in All Companies check box.
Notes:
Selecting the Visible in All Companies option will ensure that all present and future companies have access to the posted document, even in the event that additional companies are established on a later date.
For organization's with only one company, the Companies box does not display.
12. Select the job code that you want to associate with this Job Description from the Job Code Link drop-down box.
13. Click the Save button.
Result: The document is automatically posted on the My Job Description page of all employees assigned to this code. (You do not need to add it to a folder or select the Web page where it is posted, as you would normally would with an uploaded document.)