You can request changes to your Employee personal record by creating an eAction notice (EAN).
You
have not received your W-2 in the mail and you want to see if
your address is correct in the system. Viewing your Personal Record
will allow you to view all of your personal information such as
your mailing address. Upon reviewing the information, you discover
your information is not correct. You may then create an EAN to
change your address in the system. |
To edit your Personal Record:
1. On the menu, click My Info > Change My InformationMy Info > Change My Information.
The eAction Notice (EAN) SummaryeAction Notice (EAN) Summary displays.
Note: You can also access the eAction Notice summary from Quick Links by clicking on the Change My InformationChange My Information option.
2. Select the Change Personal InformationChange Personal Information option from the menu.
The Create eAction Notice (EAN)/Change Personal InformationCreate eAction Notice (EAN)/Change Personal Information page displays.
Note: In the Personal Information section, the second columnsecond column contains current information.
3. Enter any new or updated information in the appropriate boxes in the right-most columnright-most column.
Notes:
Only enter updated information into fields you wish to change.
To remove an item (and leave the field empty), enter an asterisk (*) in the input field.
To remove a date (and leave the field empty), enter "12/31/1900" in the input field.
If there is an Action RequiredAction Required icon next to any field that you want to edit, click it to view the required actions and supplemental instructions.
4. Click the SubmitSubmit button at the top or bottom of the page to send the request to update your information for management to review and complete.
The eAction Notice (EAN) SummaryeAction Notice (EAN) Summary page displays.
5. Click the Save as DraftSave as Draft button at the top or bottom of the page to keep the requested change in a drafted status, so it may be edited and submitted for completion at a later time.
Note: When an EAN is put in a drafted status, a Draft EAN NoticeDraft EAN Notice with a link to the unsubmitted EAN is provided on the ExponentHR Welcome Page.
Notes:
You can review the status of any EAN on the EAN Summary page. Changes will not appear in your employee record until the EAN status is Completed.
The Status column indicates the status of the EAN.
Draft: EAN has not been sent.
Submitted: New EAN change request awaiting HR approval.
Re-Routed: EAN sent to Management for review and consent.
Approved: Approved by HR and submitted for execution in the system.
Completed: Change(s) are now online.
Rejected: Change request disallowed by HR (Refer to EAN notes section for reasons).
Canceled: EAN change request has been deleted.
You may delete or edit any Submitted or Rejected EAN created by you. The Delete function will cancel the request and remove it from the system. The Edit function will delete the original EAN and then create a duplicate EAN that will allow adjustments to the data prior to resubmitting.
All Completed and Canceled EANs are automatically removed from the summary page after 30 days.
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