You may edit any of the existing event-driven notifications, to change the message text, for example. The recipient list may only edited for EAN and Incident Tracking notification types.
You want to add a department to the list of recipients who are already set up to receive notice of the event.
Note: You cannot edit a notification that has been deleted.
To edit an Event-Driven Notification:
1. On the Management Navigation Menu, click Communication > Company NotificationsCommunication > Company Notifications
The Company NotificationsCompany Notifications page displays.
2. Select Event-Driven Notifications in the Show drop-down box.
The Event-Driven NotificationsEvent-Driven Notifications section displays, with a list of all Event-Driven Notifications that have been set up.
3. Click the Edit button in the row of the Event-Driven Notification you want to edit.
The Event-Driven NotificationEvent-Driven Notification page displays.
4. Make any necessary changes to the recipients.
Selecting RecipientsSelecting Recipients
1. Click the Recipients button.
The Notification RecipientsNotification Recipients window displays.
2. Select the radio buttons for which categories to include in the list of available employee selection filters.
3. Click the filters you want in the Available list and click the --> button to move them to the Selected list.
Notes:
Select the check box to include on-leave employees in the Available list.
The filters work in conjunction with each other. Select more than one category at a time to further restrict the audience.
4. Type the name, title, and email address of any other people you want to receive the notification in the Other Recipients section.
5. Click the Save button.
5. Make any necessary changes to the template text.
Inserting KeywordsInserting Keywords
1. With the cursor positioned where you want the keyword to appear in the message, click the Keyword button. (See help topic below for detailed explanation and full glossary of keywords)
Note: Keywords may also be inserted into the subject of the notification
The Insert KeywordInsert Keyword window displays.
2. Click the keyword you want to use in the Select Keyword drop-down box.
3. Click the Save & Exit button.
Inserting a LinkInserting a Link
Click the Link button, and then click the menu option for the type of link you want to use.
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Option |
Additional Step(s) |
|
External Website |
1. If you do not want to use the actual Web site address for the link text, type a description in the Link Description box. 2. Type (or copy/paste) the URL in the Website Address box. 3. Click the Insert Link button. |
|
Personal Site Page |
In the site map for the ExponentHR Personal View, click the page for the link. |
|
Personal Site Document |
1. Type a word or phrase to search for related documents visible in the Personal View of ExponentHR, and then click the Search button. You can also select search options for searching the text and doing multiple word searches. 2. Next to the title and description of the document you want, click Add Link. |
|
Management Site Page |
In the site map for the ExponentHR Management View, click the page for the link. |
|
Management Site Document |
1. Type a word or phrase to search for related documents visible in the Management View of ExponentHR, and then click the Search button. You can also select search options for searching the text and doing multiple word searches. 2. Next to the title and description of the document you want, click Add Link. |
6. Click the Activate button next to Status, if necessary.
7. Click the Save & Exit button.
Result: The edited notification is sent the next time the event occurs.
Related Help Topics: