Employers, E-Verify employer agents (ExponentHR), and users are responsible for ensuring that all personal information collected is safeguarded and used only for the purposes outlined in the E-Verify Memorandum of Understanding (MOU).
Failure
to properly protect employee information can result in identity theft
or fraud and can cause considerable inconvenience, harm, or embarrassment
to the employees and/or employer affected.
At a minimum, follow the steps below to protect personal information and comply with the appropriate regulations.
Allow only authorized users to use E-Verify. Ensure that only the appropriate users handle information and create E-Verify cases.
Secure access to E-Verify. Protect passwords used to access E-Verify and ensure that unauthorized users do not gain access to the utility.
Protect and store employee information properly. Ensure that employee information is stored in a safe and secure location. Ensure that only authorized users have access to this information.
Discuss E-Verify results in private. Ensure that case results are discussed in private with the employee.
Report all suspected or confirmed privacy breaches by calling (888) 464-4218 or emailing E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of the email when sending a breach report to E-Verify. Questions regarding how to avoid unfair and discriminatory verification practices when using E-Verify should be directed to the Office of Special Counsel for Immigration Related Unfair Employment Practices at osccrt@usdoj.gov, (800) 255-8155 or (800) 237-2515 (TTY).
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