Payroll Functions

The Payroll Process

The following sample timeline represents date-sensitive activities required of your organization's employees, managers, and payroll coordinator in order to process payroll on-time.

Notes:

The timeline below is merely a sample to demonstrate a typical payroll process in ExponentHR. This timeline can vary based on your company's policies.
If applicable to your company, employees will be doing cost allocation through this system.
If applicable, managers can also enter supplemental pay items (hours or commission) through payroll.

Throughout Pay Period

Employees

Non-exempt employees enter worked time and leave through the Time Clock Reporting Tool
Exempt employees use the Paid Leave Reporting tool to report leave

Managers

Managers enter data during the report period (new hire requests, terminations, pay rate changes) by creating EANs.

Morning after Period Close Date

Managers

Managers review and approve time and reported leave, additions, deletions, and adjustments through the Time Clock Review tool within the Management View.
Managers finalize all supplemental pay items.

Payroll Coordinator

Payroll Coordinator consolidates, reviews, and submits the timeclock batch through the ExponentHR website.
Payroll Coordinator monitors transactions through Time Clock Review and report tools.
Payroll Coordinator adds or adjusts recurring and one time supplemental pay adjustments.

Afternoon after Period Close Date

Payroll Coordinator

Payroll Coordinator monitors manager progress.
Payroll Coordinator runs audit reports.
Payroll Coordinator submits the time clock batch for ExponentHR processing..

Within moments after Time Clock Batch Submitted

ExponentHR

ExponentHR processes the Time Clock Batch and prepares it for Payroll Coordinator review. Processing the batch can take a few seconds to minutes depending on the size of the Time Clock Batch.

Payroll Coordinator

Payroll Coordinator reviews the calculated Time Clock Batch, which is posted on the ExponentHR website and provides the final approval.
Payroll Coordinator uses the available Batch Management reporting tools to ensure Time Clock Batch is as desired.
Payroll Coordinator reviews payroll funding information.
Payroll Coordinator approves the Time Clock Batch.

After Time Clock Batch is Approved

ExponentHR

ExponentHR prepares and transmits the following:
- 401(k) Carrier data (unless specified to generate on alternate schedule)
- GL Export data (unless specified to generate on alternate schedule)
- Garnishments/Tax files sent directly to the tax agency
- Transmit final ACH Payroll files to banks.

Managers

Managers with proper access rights may view payroll check stubs and reports online, before payday.

Payday

Employees

Employees receive paper checks from their company representative
Employees may view on-line pay stubs and pay related information