When access to ExponentHR was requested for a contractor, they may have been set up as unpaid (No Payroll). However, you can use a Change Employment Information EAN to set them up as a paid contractor and add them to Payroll.
Note on Completion: After the EAN is submitted to ExponentHR, it will immediately complete unless:
The current date is in the processing Period.
An earlier EAN for the same employee is pending.
To check the expected completion date for the EAN, refer to the eAction Notice (EAN) Details page for the EAN. See the Related Help Topic.
1. On the Menu, click HR Administration > eAction NoticeHR Administration > eAction Notice.
The eAction Notice (EAN) SummaryeAction Notice (EAN) Summary page displays.
2. Click the Create EANCreate EAN button.
The Create New EAN(s)Create New EAN(s) window displays.
3. Select the contractor whom you would like to add to Payroll from the EmployeeEmployee drop-down box.
4. Select the Change Employment Information EAN from the EAN type selection box and click the Create EANCreate EAN button.
The Change Employment InformationChange Employment Information page for the contractor you selected displays in a new window.
5. Change the Contractor Type drop-down box from No Payroll to Paid Contractor (1099-MISC).
The Form 1099 MISC InformationForm 1099 MISC Information section expands.
6. Select the pay group for the contractor from the Pay Group drop-down box.
7. Enter the 1099 contractor information in the Form 1099 MISC Information section.
- If the contractor wants a name other than their own printed on the check, type the name in the Payee text box.
- Type the contractor's TIN in the Contractor Tax Payer ID # text box.
- Type a percentage in the Federal Tax Withholding Rate text box, if necessary.
- Type the state ID number to be used on Form 1099 in the Contractor State ID # text box, if necessary.
- Select the applicable state for the contractor, and then type a percentage in the State Tax Withholding Rate text box, if necessary.
- Type the amount of any compensation received outside of the ExponentHR system this year in the Current Year Outside Compensation text box.
8. Enter any new or updated employment/payroll information in the appropriate boxes in the right-most column.
9. Enter any notes related to the EAN in the EAN Notes text box.
10. Click the Save as DraftSave as Draft button at the top or bottom of the page to keep the requested change in a drafted status so that it may be edited and submitted for completion at a later time.
Note: When an EAN is put in a drafted status, a Draft EAN NoticeDraft EAN Notice with a link to the unsubmitted EAN is provided on the ExponentHR Welcome Page.
11. After entering all necessary changes to employment information, click the Submit button to submit it for approval.
Result: The EAN you just created is now visible on the eAction Notice (EAN) Summary page. An HR administrator must approve the EAN and submit it to ExponentHR for completion.
Notes:
You may also click the SaveSave button to save your changes to the EAN without submitting it.
If you need multiple managers to review this EAN before you submit it, you may re-route the EAN.
Related Help Topics: