Submitting a Time Clock Batch

Once the pay period has completed and management has approved all hours, the Payroll Manager uses Time Clock Review to perform final review and submit the consolidated Time Clock batch to ExponentHR for processing.

You have received an email from ExponentHR alerting you to submit your time clock review. After reviewing each employee's time submission, you may approve the time entries and submit the appropriate hours to payroll for payment.

To review and submit time batches for a pay period after managers have approved employee hours:

1. Click the Submit Batch button.

A confirmation window displays.

Notes:

If you are submitting the batch before the pay period has ended, the Submit Batch button will be replaced with a Submit Batch Early button.
If you are submitting a batch that you previously rejected, the Submit Batch button will be replaced with a Re-Submit Batch button.

2. Click the OK button to confirm your submission of the payroll batch.

Result: The batch submittal process begins. This process posts all employee hours included in this pay group. ExponentHR processes the Time Clock batch and prepares the Payroll batch, which takes just a moment to complete based on the size of the payroll batch. You will be notified when the payroll batch is ready for review. See the Related Help Topic.

Note: It is essential to keep your browser open during the entire process. Do not close down your browser or link to another web page until the batch submittal is complete and the screen shows that the batch has been closed.

If insufficient time exists to deliver your paper checks prior to your pay date (using your default shipping method), the system will alert you and provide you with the option to select a faster shipping option by overriding the current batch settings. See the Related Help Topic below.