Pay Grades are used to create pay ranges within your company in order to standardize pay for jobs with similar responsibilities. After you add a pay grade, you must assign the pay grade to its applicable job code (see the Related Help Topics).
Once you assign the pay grades to job codes, each employee's associated pay grade is based on their job title selected when a New Hire Enrollment, Rehire Terminated Employee, or Job Change EAN was completed for them.
Notes:
In order for your company to use Pay Grades, this feature must first be activated as part of your company's configuration. (see the Related Help Topics)
Depending on your company's setup in ExponentHR, the pay grades may include midpoint or quartile amounts in addition to minimum/maximum rates.
Each employee's personnel record contains their applicable pay grade in the Pay Status section along with any applicable pay grade range and tier. However, you can restrict the visibility of the grade or range to an employee, manager, Payroll function, or HR function.
To set up a new pay grade code:
1. On the Management Navigation Menu, click Settings > Company CodesSettings > Company Codes.
The Company CodesCompany Codes page displays.
2. Select Pay Grades from the Code TypeCode Type drop-down box.
A list of all existing pay grades displays in the Pay Grade CodesPay Grade Codes table.
Notes:
You may additionally filter which existing codes are listed by selecting options from the Status Filter and Sort By drop-down boxes.
You can click the Display Annual Rates or Display Hourly Rates radio button to see one set of rates at a time.
3. Click the Add New Pay Grade button.
The Add Company Codes - Pay GradesAdd Company Codes - Pay Grades page displays.
4. Enter a value for the pay grade in the Code text box.
5. Enter a descriptive name for the most common position(s) associated with the pay grade (for example, Senior Specialist) in the Description text box.
6. Select the Active status from the Status drop-down.
Note: Giving a code a status of Inactive will add the code to the system without making it available to managers. The code will not be available until you change it to Active.
7. Enter a minimum and maximum rate for the pay grade, using both annual and hourly rates.
Notes:
The annual rate applies to salaried employees, and the hourly rate applies to hourly.
Depending on your company setup in ExponentHR, midpoint and quartile rates for the pay grade can be automatically calculated based on the minimum/maximum rates you enter.
8. Click the SubmitSubmit button.
The Confirm Pay Grade Additions page displays.
9. Enter any notes in the Change Notes text box.
10. Click the ApproveApprove button.
Result: The Company Codes page displays the list of pay grades, including the pay grade you just created. The first set of rates you enter for a pay grade is the default. Depending on your company setup, you may be able to add alternate rates for the pay grade that vary based on employee classifications. See the Related Help Topics.
Note: Click the Cancel button to return to the Company Codes page without creating a new code.
Related Help Topics
Company Configuration: Activating Pay Grades for Your Company